Academic Standard Policy


Conditions for Retention and Academic Progress

At the end of each semester, the cumulative Grade Point Average (GPA) and total credits of each student are reviewed. All students must obtain a minimum cumulative GPA of 2.0 to be in good academic standing. Students who do not meet this criterion are placed in one of the following categories: warning, probation, continued probation, or dismissal.

Academic Warning

When a student’s GPA falls below the minimum 2.0 required to be in good academic standing after one (1) semester, the student is placed on academic warning at the end of that semester. The student will receive an academic warning letter. The student will also be required to meet with an academic advisor for guidance and complete the Statement of Understanding of Academic Status Form.

*Note: Students on academic warning will see a “Probation” notation on their unofficial transcript in CUNYFirst.

Academic Probation

If a student’s cumulative GPA is less than 2.0 for two (2) consecutive semesters, the student is placed on academic probation at the end of that semester. The student will receive an academic probation notification. The student will also be required to meet with an academic advisor for guidance and complete the Statement of Understanding of Academic Status Form.

*Note: Students on academic probation will see an “Academic Probation” notation on their unofficial transcript in CUNYFirst.

Academic Continued Probation

If a student’s accumulative GPA is less than 2.0 for three (3) consecutive semesters, the student is placed on academic continued probation at the end of that semester. The student will receive an academic continued probation notification. The student will also be required to meet with an academic advisor for guidance and complete the Statement of Understanding of Academic Status Form.

*Note: Students on academic continued probation will see an “Academic Continued Probation” notation on their unofficial transcript in CUNYFirst.

***All students on academic warning, academic probation, and academic continued probation may be required to:

  • Register for a restricted, reduced course load.

  • Attend advisement sessions with their respective academic advisor.

  • Attend a workshop geared to helping students meeting academic challenges.

Dismissal

If a student’s cumulative GPA is less than 2.0 for four (4) consecutive semesters, the student is placed on dismissal at the end of that semester. The student will receive a dismissal letter of notification.

The Medgar Evers College policy on academic dismissal states that students who are dismissed are ineligible to enroll at MEC for courses for one academic year (2 semesters).

Appeals for Review of Dismissal Action

A student may submit an appeal for immediate reinstatement by completing a Dismissal Appeal Petition with a typed and proofread personal statement and supporting documentation (i.e., medical records, death certificate, eviction notice, etc.) to the Academic Review & Appeal Committee (ARAC) for consideration. The committee will review the appeal with appropriate documentation, verification, and justification for immediate reinstatement. The student will be notified in writing of the outcome of the appeal before the beginning of the next semester and will receive a written recommendation regarding the conditions for a continuance.

Admission on Probation

A student admitted to Medgar Evers College with a GPA from another institution that is lower than the minimum required for the number of credits transferred is admitted on probation. He/she will not be dismissed for at least one semester but must follow the above requirements.

Students who make satisfactory progress during the probation period, and continue to increase their cumulative GPA are required to maintain good academic standing in order to remain enrolled at the College.

Students Readmitted to the College

Students can apply for readmission if they have not been enrolled for one or more continuous semesters at the College. An application is made through the Office of Admissions. Students applying for readmission whose cumulative Grade Point Average is less than 2.0, must meet with the ARAC chair in the Academic Advising Center. This process will include the completion of the Statement of Understanding of Academic Status Form. The student is also responsible for resolving any “Stops” or “Holds” placed by Bursar, Financial Aid, Health Services or Admissions offices. Students who are readmitted on probation and do not adhere to the College’s Academic Standard Policy, nor demonstrate academic progression will be dismissed.

Readmission of Academic Continued Probation Students

Students who are on academic continued probation and have not been enrolled for one or more semesters at the College must first submit a petition for reinstatement to the Academic Review & Appeal Committee. The student may only complete a readmit application if ARAC approves the petition for reinstatement and must adhere to ARAC’s conditions for reinstatement.

Academic Standard Holds

Probation and Dismissal Holds are automatically placed on the registration of all probation and dismissed students to ensure that they follow the recommendations of academic advisement offices (AAC, FYP, SEEK, ASAP). Students must come for advisement in person before holds can be lifted.