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Academic Standard Policy

Conditions for Retention and Academic Progress

At the end of each semester, the cumulative Grade Point Average (GPA) and total credits of each student are reviewed. All students must obtain a minimum cumulative GPA of 2.0 to be in good academic standing. Students who do not meet this criterion are placed in one of the following categories: warning, probation, or dismissal.

Academic Warning

Students below a cumulative 2.0 GPA, after one semester of coursework, will be placed on Academic Warning. These students will be required to meet individually with their academic advisor to complete and sign a probation contract as well as an educational plan (may include tutoring and/or counseling), detailing how they will work to regain a status of good academic standing. In addition, students will be required to participate in an online workshop that will begin to identify and address their academic and non-academic challenges.

Academic Probation

Students below a cumulative 2.0 GPA after two consecutive semesters will be placed on Academic Probation. All Academic Probation students will be required to meet individually with their academic advisor to complete a probation contract as well as an educational plan, detailing how they will work to regain a status of good academic standing. In addition, Academic Probation students will be mandated to complete a Keys to Academic Success workshop, specifically tailored to address the needs and challenges facing our academic probation population.

Dismissal

Students below a cumulative 2.0 GPA after three consecutive semesters may face Academic Dismissal from the College, and cannot attend any classes here at Medgar Evers College for two consecutive semesters. Students seeking reinstatement after one year must file a Petition for Reinstatement. All petitions are reviewed and decided by the College’s Academic Review and Appeal Committee. The submission of an appeal does not guarantee a student’s reinstatement into the Medgar Evers College.

Appeals for Review of Dismissal Action

A student may submit an appeal for immediate reinstatement by completing a Dismissal Appeal Petition with a typed and proofread personal statement and supporting documentation (i.e., medical records, death certificate, eviction notice, etc.) to the Academic Review & Appeal Committee (ARAC) for consideration. The committee will review the appeal with appropriate documentation, verification, and justification for immediate reinstatement. The student will be notified in writing of the outcome of the appeal before the beginning of the next semester and will receive a written recommendation regarding the conditions for a continuance.

Admission on Probation

A student admitted to Medgar Evers College with a GPA from another institution that is lower than the minimum required for the number of credits transferred is admitted on probation. He/she will not be dismissed for at least one semester but must follow the above requirements.

Students who make satisfactory progress during the probation period, and continue to increase their cumulative GPA are required to maintain good academic standing in order to remain enrolled at the College.

Students Readmitted to the College

Students can apply for readmission if they have not been enrolled for one or more continuous semesters at the College. An application is made through the Office of Admissions. Students applying for readmission whose cumulative Grade Point Average is less than 2.0,   must Petition for Reinstatement with the Academic Review and Appeal committee. This process will include the completion of the Petition for Reinstatement Form, and submission of a Personal Statement of Appeal, and any relevant supporting documents. The student is also responsible for resolving any “Stops” or “Holds” placed by Bursar, Financial Aid, Health Services or Admissions offices. Students who are readmitted on probation and do not adhere to the College’s Academic Standard Policy, nor demonstrate academic progression will be dismissed.

Readmission of Academic Continued Probation Students

Students who are on academic continued probation and have not been enrolled for one or more semesters at the College must first submit a petition for reinstatement to the Academic Review & Appeal Committee. The student may only complete a readmit application if ARAC approves the petition for reinstatement and must adhere to ARAC’s conditions for reinstatement.

Academic Standard Holds

Probation and Dismissal Holds are automatically placed on the registration of all probation and dismissed students to ensure that they follow the recommendations of academic advisement offices (AAC, FYP, EDUCATION, SEEK, ASAP). Students must make arrangements to meet (in-person or virtually) with their advisor, in order to receive advisement, and before holds can be lifted.